A data safety instruction is an established set of guidelines that help users protect the integrity and security of electronic data. This includes passwords and encryption and security protocols that deal with data storage and disposal. A well-designed data security instruction program can help prevent unauthorized access to confidential information and safeguard individuals from identity theft and other financial crimes.
The first step to establishing effective guidelines for data security is to establish clear guidelines regarding what information is sensitive. The next step is to educate your supervisors and employees to follow these policies. The training should include a discussion about the most commonly used methods to gain access to personal data by hackers and identity thieves. For instance, many states and the federal bank regulatory agencies have laws that require businesses to notify consumers as well as law enforcement agencies and credit bureaus of data breaches.
Another aspect of the data safety instructions is the creation of an incident response plan for responding to an incident. This should include assigning an executive member of staff to oversee and implement the plan. It should include a list of people to contact in the event of breach. For example, it should include law enforcement, employees customers, and credit bureaus.
In the end, it is crucial to ensure that both physical and digital copies of data are safely stored. This includes using waterproof and fireproof storage media and securing data with deadbolted doors or security cameras. It also means regularly deleting the files and data no longer needed. When getting rid of a portable device, it should be wiped using software that will completely erase all data and block its retrieval.